GDPR and Cookie Notice

Privacy Policy

This Disclosure Text has been prepared to inform you, within the scope of the Personal Data Protection Law No. 6698 (KVKK) and the General Data Protection Regulation (GDPR), about the purposes for which your personal data is processed, to whom it may be transferred, the methods by which it is collected, its legal grounds, and your rights. Under the obligation to inform, the data subject must be informed about the data controller, the purposes of processing, the persons to whom data may be transferred, the method of collection, the legal grounds, and their rights.

1. Personal Data Processed

Within the scope of our event and training activities, the following personal data may be processed:

  • Identity information: Name, surname, national ID number, title, institution/company information.
  • Contact information: Phone number, email address, address information.
  • Professional information: Position, department, institution name, profession, area of expertise.
  • Registration and participation information: Name of the training/event, registration date, attendance status, certificate/participation document information, event preferences.
  • Visual and audio recordings: Photographs, videos, and audio recordings taken at the event venue.
  • Requests and transaction information: Application forms, evaluation surveys, questions and feedback, communication records.
  • Special category personal data: Health information, disability status.

2. Purposes of Processing Personal Data

Your personal data may be processed for the following purposes:

Carrying out training and event registration processes, creating participant lists, tracking attendance and participation, managing entry to the event venue and organizational processes, issuing participation certificates, providing information before and after the event, carrying out payment and invoicing processes for paid events, receiving and resolving requests and complaints, conducting satisfaction surveys and feedback processes, ensuring physical venue security, fulfilling retention and notification obligations arising from legislation, and carrying out internal reporting and archiving activities.

In addition, where your explicit consent exists, photographs and videos taken during the event may be shared on the institution's website, social media accounts, printed/digital promotional materials, or newsletters — https://mbbkulturyayinlari.com/en

3. Methods of Collecting Personal Data

Your personal data may be collected through online or physical registration forms, application forms, email, telephone, the website (https://mbbkulturyayinlari.com/en), social media messages, the event registration desk, attendance lists, surveys, camera/photo/video recordings, and documents provided by you, through automatic or non-automatic methods.

4. Legal Grounds for Processing Personal Data

Your personal data may be processed based on the necessity of processing for the performance of a contract and legitimate interests as specified in Article 6 of the GDPR, and the following legal grounds specified in Article 5 of the GDPR:

Being directly related to the establishment or performance of a contract; the data controller's fulfillment of a legal obligation; the necessity of data processing for the establishment, exercise, or protection of a right; the data controller's legitimate interest, provided this does not harm the fundamental rights and freedoms of the data subject; and the explicit consent of the data subject.

Data processing activities based on explicit consent — particularly the use of photographs/videos for promotional purposes, the sending of commercial electronic messages, and the processing of certain special category personal data — will be evaluated separately. Explicit consent must relate to a specific matter, be based on information, and be freely given.

All processing activities are carried out in accordance with the principle of data minimization.

5. Persons to Whom Personal Data May Be Transferred and Purposes of Transfer

Your personal data may be shared, limited to the purposes stated above, with the following persons and organizations:

Suppliers providing organizational services, trainers, consultants, event venue providers, companies providing security and technical support services, financial advisors, banks, and payment institutions involved in payment and invoicing processes, information technology and software service providers, service providers involved in issuing certificates/participation documents, and legally authorized public institutions and judicial authorities.

Your personal data will not be shared with third parties unless there are legal grounds for doing so and the necessary administrative/technical measures have been taken.

6. Photograph, Video, and Audio Recordings

Photographs and videos may be taken at the event venue to record the general atmosphere, create an internal archive, or for event reporting purposes. However, separate explicit consent is recommended for the use of images in which a person is clearly identifiable, for promotional, social media, press, website (mbbkulturyayinları.com.tr/en), or advertising purposes.

Participants who do not wish their images to be used for promotional purposes may notify our institution via [email protected].

7. Retention Period of Personal Data

Your personal data will be retained for the period required by the purposes of processing, taking into account the statutes of limitations, retention, and evidentiary periods set out in the relevant legislation. When the retention period expires or the purpose of processing ceases to exist, your personal data will be deleted, destroyed, or anonymized.

For example, attendance and certificate records may be retained for a reasonable archival period, payment and invoice records for the periods stipulated by legislation, and explicit consent records for the period necessary for the validity of the consent and for evidentiary purposes in potential disputes.

Your personal data may be retained for 2 years for data related to applications, and for 5 years where necessary under cooperation agreements.

Personal data will not be used for commercial purposes such as advertising, marketing, or profiling. A separate Cookie Policy applies to the processing of cookies. (A cookie policy is not mandatory but may be added.)

No special category personal data is requested within the scope of this event.

8. Security of Personal Data

The necessary administrative and technical measures are taken to prevent the unlawful processing, access, disclosure, or loss of your personal data. In the case of processing special category personal data, the additional measures determined by the KVKK Board are complied with. The Board states that adequate additional measures must also be taken when processing special category data.

9. Rights of the Data Subject

Under the GDPR and the KVKK, you have the right to: request access to your personal data, request information about processing activities, learn the purpose of processing, learn the third parties to whom the data has been transferred, request correction, request deletion or destruction, object to processing, and request compensation for damages suffered as a result of unlawful processing of your data.

Cookie Policy

Our Cookie Policy forms part of our Privacy Policy.

What Is a Cookie?

In order to provide you with a better, faster, and safer experience, like most websites, we use cookies. A cookie is a small text file stored on your device (computer, mobile phone, tablet, etc.) when you visit a website. Cookies may be stored on your device through your browser during your first visit to a website. When you visit the same site again with the same device, your browser checks whether a cookie registered under that site's name exists on your device. If such a record exists, the data within it is transmitted to the website you are visiting. In this way, the website recognizes that you have visited it before and tailors the content delivered to you accordingly.

Why Are Cookies Used?

Some cookies allow the website to remember preferences used during your previous visits, providing a more user-friendly and personalized experience on subsequent visits.

In addition, third-party links found on the website (mbbkulturyayinlari.com/en) are subject to the privacy policies of those third parties, and responsibility for such privacy practices does not belong to mbbkulturyayinları.com.tr/en. In this context, it is recommended that you read the privacy policy of any linked site you visit.

Types of Cookies

Cookies, whose main purpose is to provide convenience to users, are generally grouped into 4 main categories:

  • Session Cookies: Cookies that enable functions such as the transfer of information between web pages and the system-based remembering of information entered by the user; they are necessary for the website's functions to operate properly.
  • Performance Cookies: Cookies that collect information about how frequently pages are visited, possible error messages, the total time users spend on a given page, and usage patterns on the site; they are used to improve the performance of the website.
  • Functional Cookies: Cookies that enable previously selected preferences to be remembered for the user's convenience; they aim to provide users with enhanced internet features within the scope of the website.

Purposes of Cookie Use

The purposes for which cookies are used by mbbkulturyayinlari.com/en are as follows:

  • Security-related uses: mbbkulturyayinlari.com/en may use cookies that enable the use of functions on this site or that detect irregular behavior, for the purpose of administering and ensuring the security of its systems.
  • Functionality-related uses: mbbkulturyayinlari.com/en may use cookies that remember users' information and past choices, in order to facilitate the use of its systems and provide user-specific usage features.
  • Performance-related uses: mbbkulturyayinlari.com/en may use cookies that evaluate and analyze interaction with messages sent and user behavior, for the purpose of increasing and measuring the performance of its systems.

Controlling and Deleting Cookies

To change your preferences regarding the use of cookies, or to block or delete cookies, it is sufficient to change your browser's settings. Many browsers offer options that allow you to control cookies, such as accepting or rejecting cookies, accepting only certain types of cookies, or being warned by the browser when a website requests to store a cookie on your device. It is also possible to delete cookies previously saved to your browser. The procedures for controlling or deleting cookies may vary depending on the browser you use. Instructions for allowing, blocking, or deleting cookies for some popular browsers can be found via the links below.

The method for changing your cookie usage preferences varies depending on the browser type and can be learned from the relevant service provider at any time.

This policy was last updated on: 17.06.2026